If a client first entered the database outside of Coordinated Entry, then they would not have had the option to provide telephonic consent. There are a few fields within the database that must be completed to document a client’s decision to have identified data in the HMIS.
Whether you're new to HMIS or looking to stay up to date with best practices and system updates, you'll find the tools and information you need to ensure accurate data entry, compliance, and effective service delivery.
Data Entry and Best Practices This category contains guides on how to do basic HMIS data entry and general guidelines. (explore...)
If any PDDEs are entered or updated by HMIS project end users, the HMIS Lead must have oversight and data entry/edit ability, along with strong review procedures, to ensure timely, accurate, and complete data.
Data Entry Guidance HMIS Learning Center This document will outline some data entry tips to assist you as you create and update client records in the HMIS.
The Interactive HMIS Data Standards Tool, the HMIS Data Dictionary, and the HMIS Data Standards Manual are the documentation of requirements for the programming and use of all HMIS and comparable database software.
Data Collection information in this guide is taken directly from RHY Program HMIS Manual released by the U.S. Department of Housing and Urban Development (HUD).
Once the date of engagement is entered in HMIS, all required entry assessment fields must be completed by updating the entry assessment. All entry assessment questions (living situation, income, non-cash benefits, insurance, disability) should reflect the client's situation as of their date of entry.